March 17, 2003
P&S Council requests electronic database of job descriptions
by Anne Krapfl
Generic descriptions for all job titles in the Professional and Scientific
system, in addition to employee-specific PIQs (Position Information
Questionnaire) should be put in an online database, according to a
resolution approved March 6 by the P&S Council. The resolution "urges"
the vice president for business and finance to make this project a priority
and provide funding to Human Resource Services (HR) to create the documents
and database within two years.
The council defeated an amendment to the resolution that would have
specified that the database be "publicly accessible."
The council's compensation and benefits committee submitted the resolution.
Committee members said an electronic database would be useful to the
P&S managers and all P&S employees, especially in studying
reclassification possibilities. It also would make HR staff more efficient
and more helpful when they receive requests for such public information.
Council members noted that this effort has been in progress for nearly 10
years, but that just four of 440 generic job descriptions are available
electronically. Every P&S employee has a PIQ; ISU classification
specialist Carrie Haefner said HR has paper copies of at least half, but not
all of them.
The resolution also asks vice president for business and finance Warren
Madden to respond to the council by April 2, indicating whether and how he
can meet the request to create both the needed documents and an electronic
database of them.
Future plans for the ISU Cemetery
The council also approved a resolution regarding the future of the ISU
Cemetery. The council doesn't offer a singular recommendation, but instead
encourages P&S employees to study the issue on their own and send
individual recommendations, by letter or e-mail, to the vice president for
business and finance. At its current use rate, the cemetery will run out of
space in five to 10 years. ISU leaders are seeking input on what to do in
the future: stay in the cemetery business and make more land available for
interments, get out of the cemetery business when the current cemetery is
full, or some option in between?
Mileage reimbursement rate
In other business, council members discussed increasing the mileage
reimbursement rate for university employees who use their own vehicles for
work. Most who request mileage reimbursement are Extension staff around the
state, and most of them are P&S staff. The current ISU rate is 31 cents
per mile, set several years ago when the IRS reimbursement rate also was 31
cents. The current IRS standard is 36 cents per mile. Council member and
Extension field specialist Tim Eggers said Extension employees currently are
working within Extension administration to request a rate increase to 36
Eggers said Extension field staff and county directors put an average of
10,000 miles a year on their personal vehicles while conducting business for
Iowa State. But he said the range is 4,000 miles to 27,000 miles, for a
total of 1.3 million miles a year. He estimated that a reimbursement rate of
36 cents would cost the university an additional $67,000 per year.
The council's next meeting begins at 2 p.m. Wednesday, April 2, in the
Memorial Union Pioneer Room. ISU athletic director Bruce Van De Velde will
speak at the noon open forum in the same location.
Ames, Iowa 50011, (515) 294-4111
Published by: University Relations,
Copyright © 1995-2003, Iowa State University. All rights reserved.