INSIDE IOWA STATE
September 14, 2001
Employee information is online
by Linda Charles
Need to know how much vacation leave you have? How much you've paid in taxes
so far this year? Get on the Web.
University employees now can access information online about their pay, and
vacation and sick leave accrual.
It's all part of assistant vice president for human resources Carla
Espinoza's goal of providing as much employee information as possible
online. Not only is online information easily accessible to employees, it
frees human resources staff to deal with non-routine issues.
"This has been in my head for the past five years," Espinoza said. While
recent budget cuts accelerated the process, Espinoza said the real impetus
for putting employee information online was to get information to employees
"Efficiency of action translates into doing things well at reduced costs,"
Accessing all that information will be as easy as calling up the Access-Plus
Web page (http://accessplus.iastate.edu)
and entering either your Social
Security or University ID number, along with a personal identification
number (PIN). (If you've forgotten your PIN, take your University ID card to
the ISUCard Office, 129 Memorial Union).
"We can't force people to use AccessPlus," Espinoza said, "but we're hoping
that they will see they can get answers to their questions immediately,
rather than having to leave a message or stand in a queue."
A click away
New this fall on AccessPlus is a category called "Employee Information."
There, employees may view their pay, vacation and sick leave, and
year-to-date earnings. Pay info includes details about W4s, benefits, taxes,
other salary deductions and year-to date earnings.
Employees also may change office and home address and phone number listings
on the ISU directory.
Departments across the university worked together to provide the information
that is online now, said Vicki Brubaker, manager of the human resources
recruitment and employment department and a key player in the online
More online offerings are en route. Brubaker said she hopes that sometime
this month, employees will be able to register online for courses offered by
training and development and the Instructional Technology Center.
Eventually, there could be one place online for employees to register for
all courses, Brubaker said.
Brubaker and others across the university will be working on an automated
online process for hiring that will take employers from the notice of
vacancy to the final approval needed to hire. The plan could be tested by
Web-based information is convenient for those who work in offices and have
computers on their desks or nearby, Espinoza said. But some Merit employees,
such as those in facilities planning and maintenance, don't have personal
desks and computers.
Espinoza said one solution might be to install kiosks for employees around
Another challenge is to get those who are used to contacting human resources
directly to think about checking online first. New employees will learn what
information is available online during their orientation sessions, Brubaker
Comments about current online services or services employees would like to
see online are appreciated, Espinoza said. Comments should be e-mailed to
Ames, Iowa 50011, (515) 294-4111
Published by: University Relations,
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