Inside Iowa State: Iowa State University

July 03, 2003

Travel reimbursement goes online this summer

Receiving reimbursement for work-related travel expenses just got easier. A Web-based travel system, piloted on campus since February, should be fully implemented by the controller's department by the end of the summer. With it, travel reimbursement requests can be initiated, routed and approved using a web browser.

Among highlights of the system:

Built-in edit checks catch errors on the front end. The result is better compliance with university travel policy, less paper and fewer requests rejected because of errors.
Employees receive a deposit directly into their bank account instead of a paper check.
A travel authorization system allows units to monitor travel requests. The Web-based travel system is the result of a two-year study by a team of college, departmental and controller's department staff.

More information is available from the controller's department Web site: http://www.adp.iastate.edu/vpbf/accounting/newtravelpolicies.htm.